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Document and Data Safeguard for Courts

Manage, protect and preserve your legal information

New regulations demand even more stringent protection of personal data, along with more severe penalties for data loss events.

Ricoh's Document and Data Safeguard Solution for Courts includes assessment, consulting, software, implementation and support. It's a customized solution that helps you comply with budgetary, security, electronic filing and regulatory requirements.

Raise efficiency with digital case files

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Capture, classify and archive documents quickly and correctly.

Every item on your docket involves information, and usually lots of it. Managing it on paper is a slow, laborious effort that may put personally identifiable information (PII) at risk. Worse, you can't be responsive to court personnel who want to view, send and receive documents using mobile devices.

Our Document and Data Safeguard for Courts solution simplifies and improves these everyday tasks by helping you:

Digitize documents using easy one-touch scanning, error prevention and character recognition and correction.
Organize documents in an electronic file system, from which you can retrieve information in seconds.
Create text-searchable PDF/A documents from scanned originals.
Protect PII with redaction and encrypted transfer to and from multifunction printers (MFPs).

Speed information flow to your CM/EFM

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Increase productivity with the right software and existing devices.

When you're under pressure to share case files, the last thing you need to do is evaluate and replace hardware. That's why we use your existing scanners and MFPs whenever possible. And when you add applications that digitize documents and automate routing, you'll find you can:

Share information more easily via fax, email, FTP sites and mobile devices.
Easily integrate with key business applications, like Pacer or Case Management/Electronic File Management (CM/EFM).
Integrate with your telephony system.
Verify document transmission and receipt instantly — with a full audit trail — using OpenText RightFax.

Streamline your court proceedings

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Address your budget, productivity, security and regulations challenges.

Budgets are always tight, and you have to juggle priorities related to productivity, security and compliance. We get it.

We can help you make good investments and make your life simpler by eliminating paper-based processes. After 25+ years of working within the legal industry, we know a thing or two about precedents related to digital document and mobile workflows.

Madera County Case Study

Read how digital document conversion is projected to save Madera County, CA more than $500,000 over the course of five years.

Read the case study

eDiscovery

Identify critical information efficiently with our latest technology, paired with experienced staff and proven processes.

Learn more